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WVSCA Annual Conference
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EXHIBITOR INFORMATION

Subject to Change

LOCATION

Morgantown Marriott
Two Waterfront Place
Morgantown, WV 26501

Click here to reserve a hotel room at our discounted group rate.

EVENT SCHEDULE

The conference schedule is posted here: https://wvscaconference.org/schedule/

Specific times for exhibitors (setup, tear-down) are included below.

EXHIBIT DETAILS

Each exhibit table includes one six foot table, two chairs, and access to wifi.

EXHIBIT DISPLAY GUIDELINES

Please limit your exhibit display to the area of your exhibit table. Tabletop displays are permitted. Freestanding floor banners are acceptable depending upon table location and space. Exhibitors are permitted to provide any type of literature, giveaways, raffle prizes, etc. Exhibitors may engage in any form of sales or promotions as long as it is not in conflict with the Exhibitor/Sponsor Conduct guidelines below.

SHIPPING OF DISPLAYS/PRODUCTS

If you need to ship your display or materials directly to the hotel, details will be made available in January 2026.
If you need to ship your display or materials directly to the hotel, please use the following address:

Embassy Suites Charleston
ATTN: WVSCA Conference March 6-7
300 Court St.
Charleston, WV 25301

Please write your organization's name on the outside of the package(s).

If shipping items for inclusion in the conference tote bag, please write on the outside of the box "TOTE BAG ITEMS".

EXHIBITOR/SPONSOR CONDUCT

  • Sponsors and exhibitors must conduct business at their exhibit space only (unless sponsoring a meal function).
  • Sponsor and exhibitor activities must not interfere with counselor learning.
  • Sponsor and exhibitor activities must not impede another sponsor/exhibitor's ability to conduct business at their exhibit space.
  • Sponsor and exhibitor name badges may not be exchanged between individuals.
  • Sponsors and exhibitors will be served their included meals at their exhibit tables.

EXHIBIT SETUP

Wednesday, February 25
3pm to 6pm

Thursday, February 26
6am to 7am

Friday, February 27
6am to 7am

EXHIBIT TEAR-DOWN

Friday, February 27
You are welcome to break down your exhibit starting at 1:10pm. Counselors will still be in sessions but may not browse exhibits after the final exhibit break from 12:40pm-1:10pm. You are also welcome to stay through the final sessions!

EXHIBIT HOURS

Thursday, February 26
7am to 4pm

Friday, February 27
7am to 1:10pm

ATTENDEE INFORMATION

We are expecting 300 counselors to attend this year. Please plan your materials accordingly.