Paying with a Purchase Order? Please review the information below to ensure timely payment of your registration.

NOTE: Purchase orders must be received by the WVSCA by 5pm on February 20, 2026 or the registration will be canceled. View our payment and cancelation policies.

1. During registration, please list the purchase order number in the field (if you have it) and be sure to include the contact information for the individual who will help the WVSCA complete payment. If you already have a copy of your PO, please upload it. Please note that these fields on the registration form are all optional, so it is possible to miss important information. Make sure to take your time and complete as much information as possible.

2. Once you complete the registration form, click "NEXT" and you will see a screen similar to this:

3. From the screen above, select "INVOICE ME" in the bottom right corner.

4. From that screen, select "VIEW/PAY INVOICE"

5. Save a copy of the invoice as a PDF and forward it to your business office, accounts payable office, or the person in your school or county who pays bills.

6. You will also receive an invoice as part of your confirmation email. You can also forward the email to your business office, accounts payable office, or the person at your school or county who pays bills.

7. The most important piece is that the invoice is forwarded to the person who writes checks and submits payments. Without an invoice that shows them there is a balance due, they will not know to cut a check to the WVSCA. The Purchase Order is only the tool that approves the expenditure, not the actual payment to the WVSCA.

8. Registrations paid by PO MUST BE RECEIVED BY THE DEADLINE OF 5PM ON FRIDAY, FEBRUARY 20, 2026. If payment for the PO is not received, your registration will be canceled. View our payment and cancelation policies.

9. Make sure your accounts payable department has the correct remittance information on record. The information is:

West Virginia School Counselor Association
1401 Headlee Ave
Morgantown, WV 26505
conference@wvschoolcounselor.org

10. If you continue to receive emails from us that your registration is pending, it is because we have not received a copy of your PO.

If you need assistance, please contact us at conference@wvschoolcounselor.org and we will be happy to help!