WVSCA Annual Conference
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SPONSOR/EXHIBIT
CONNECT WITH WEST VIRGINIA'S SCHOOL COUNSELORS!
Exhibiting at and sponsoring the WVSCA Conference is the perfect way to increase your visibility to West Virginia's professional school counselors.

If you are interested in exhibiting or sponsoring this year's event, please browse the information below and contact Erin Woodell at erin@wvschoolcounselor.org if you have any questions.
WHY SPONSOR/EXHIBIT?
  1. Enhanced Visibility and Recognition. Your brand will be prominently displayed on your selected packages that include conference materials and social media exposure.
  2. Networking Opportunities. Register for an exhibit to engage directly with educators, school leaders, and mental health professionals from across the region, positioning your organization as a key supporter of student success.
  3. Positive Community Impact. Your funding will directly support the development of school counseling professionals, equipping them with the tools and knowledge to better serve our students. This creates a ripple effect, enhancing educational outcomes and emotional well-being for countless young people.
HOW TO REGISTER
  1. Browse our sponsor/exhibitor packages below. Questions? Reach out to Erin Woodell at erin@wvschoolcounselor.org.
  2. Click the button below to be taken to our registration system
  3. Complete the form.
  4. We will follow up with you regarding your package deliverables and other details.
PLATINUM PACKAGES
$5,000
THURSDAY KEYNOTE
One Available
  • 3-minute address to attendees at opening keynote on Thursday, February 26
  • Breakout session presentation
  • Option to decorate banquet tables during keynote (sponsor supplies items and completes setup)
  • Acknowledgement as sponsor on social media
  • Promotional item in the conference tote bag
  • Signage at ballroom entry
  • Contact list of opt-in conference attendees
  • Exhibit table for both days of the conference
  • Two (2) exhibit staff registrations
  • Company logo and link on conference website through June 30, 2026
  • Company logo and link on WVSCA website through June 30, 2026
  • Company logo, link, and description in conference app through November 30, 2026
FRIDAY KEYNOTE
One Available
  • 3-minute address to attendees at opening keynote on Friday, February 27
  • Breakout session presentation
  • Option to decorate banquet tables during keynote (sponsor supplies items and completes setup)
  • Acknowledgement as sponsor on social media
  • Promotional item in the conference tote bag
  • Signage at ballroom entry
  • Contact list of opt-in conference attendees
  • Exhibit table for both days of the conference
  • Two (2) exhibit staff registrations
  • Company logo and link on conference website through June 30, 2026
  • Company logo and link on WVSCA website through June 30, 2026
  • Company logo, link, and description in conference app through November 30, 2026
THURSDAY LUNCHEON
One Available
  • 3-minute address to attendees at the Awards Ceremony luncheon on September 29, 2025
  • Breakout session presentation
  • Option to decorate banquet tables during keynote (sponsor supplies items and completes setup)
  • Acknowledgement as sponsor on social media
  • Promotional item in the conference tote bag
  • Signage at ballroom entry during lunch
  • Contact list of opt-in conference attendees
  • Exhibit table for both days of the conference
  • Two (2) exhibit staff registrations
  • Company logo and link on conference website through June 30, 2026
  • Company logo and link on WVSCA website through June 30, 2026
  • Company logo, link, and description in conference app through November 30, 2026
FRIDAY LUNCHEON
One Available
  • 3-minute address to attendees at the luncheon on February 27
  • Breakout session presentation
  • Option to decorate banquet tables during keynote (sponsor supplies items and completes setup)
  • Acknowledgement as sponsor on social media
  • Promotional item in the conference tote bag
  • Signage at ballroom entry during lunch
  • Contact list of opt-in conference attendees
  • Exhibit table for both days of the conference
  • Two (2) exhibit staff registrations
  • Company logo and link on conference website through June 30, 2026
  • Company logo and link on WVSCA website through June 30, 2026
  • Company logo, link, and description in conference app through November 30, 2026
GOLD PACKAGES
$4,000
WELCOME RECEPTION
One Available
  • 3-minute address to attendees at the Welcome Reception on February 26
  • Acknowledgement as sponsor on social media
  • Promotional item in the conference tote bag
  • Signage at reception acknowledging sponsorship
  • Contact list of opt-in conference attendees
  • Exhibit table for both days of the conference
  • Two (2) exhibit staff registrations
  • Company logo and link on conference website through June 30, 2026
  • Company logo and link on WVSCA website through June 30, 2026
  • Company logo, link, and description in conference app through November 30, 2026
TOTE BAG
One Available
  • Exclusive company logo on conference tote bag along with the WVSCA logo, bag given to all 300+ attendees
  • Promotional item in the conference tote bag
  • Exhibit table for both days of the conference
  • Two (2) exhibit staff registrations
  • Company logo and link on conference website through June 30, 2026
  • Company logo and link on WVSCA website through June 30, 2026
  • Company logo, link, and description in conference app through November 30, 2026
CONFERENCE APP
One Available
  • Exclusive advertising in the conference app (no other advertisers) with your artwork and links to your specified web pages
  • The conference app is accessible continuously after the conference, ensuring your ads are seen any time attendees access the app to retrieve session handouts or review other content
  • One push notification with sponsor message sent to all attendees on each day of the conference
  • Promotional item in the conference tote bag
  • Exhibit table for both days of the conference
  • Two (2) exhibit staff registrations
  • Company logo and link on conference website through June 30, 2026
  • Company logo and link on WVSCA website through June 30, 2026
  • Company logo, link, and description in conference app through November 30, 2026
SILVER PACKAGES
$3,000
NAME BADGE
One Available
  • Company logo alternating with the WVSCA logo on name badge lanyards given to 300+ conference attendees plus 50+ exhibit staff
  • Promotional item in the conference tote bag
  • Exhibit table for both days of the conference
  • Two (2) exhibit staff registrations
  • Company logo and link on conference website through June 30, 2026
  • Company logo and link on WVSCA website through June 30, 2026
  • Company logo, link, and description in conference app through November 30, 2026
PHOTO BOOTH
One Available
  • Exclusive advertising space at the conference Photo Booth - signage will be visible at the Photo Booth for both conference days
  • Option to provide sponsor-branded props and signage for use in the Photo Booth
  • Promotional item in the conference tote bag
  • Exhibit table for both days of the conference
  • Two (2) exhibit staff registrations
  • Company logo and link on conference website through June 30, 2026
  • Company logo and link on WVSCA website through June 30, 2026
  • Company logo, link, and description in conference app through November 30, 2026
DAILY E-BLAST
One Available
  • Exclusive sponsor of the Daily E-Blast to all event registrants.
  • Your logo in the header of each Daily E-Blast, one sent each day of the conference to registered participants (two emails total)
  • Your advertisement at the bottom of each Daily E-Blast, one sent each day of the conference to registered participants.
  • Exhibit table for both days of the conference
  • Two (2) exhibit staff registrations per day of conference.
  • Promotional item in the conference tote bag.
  • Company logo and link on conference website through June 30, 2026
  • Company logo and link on WVSCA website through June 30, 2026
  • Company logo, link, and description in conference app through November 30, 2026
BRONZE PACKAGES
$2,000
THURSDAY BREAKFAST
One Available
  • Company logo at breakfast stations on Thursday, February 26
  • Promotional item in the conference tote bag
  • Exhibit table for both days of the conference
  • Two (2) exhibit staff registrations
  • Company logo and link on conference website through June 30, 2026
  • Company logo and link on WVSCA website through June 30, 2026
  • Company logo, link, and description in conference app through November 30, 2026
FRIDAY BREAKFAST
One Available
  • Company logo at breakfast stations on Friday, February 27
  • Promotional item in the conference tote bag
  • Exhibit table for both days of the conference
  • Two (2) exhibit staff registrations
  • Company logo and link on conference website through June 30, 2026
  • Company logo and link on WVSCA website through June 30, 2026
  • Company logo, link, and description in conference app through November 30, 2026
COPPER PACKAGES
$1,000
PREMIUM EXHIBITOR
Limited Availability
  • Promotional item in the conference tote bag
  • Exhibit table for both days of the conference
  • Two (2) exhibit staff registrations
  • Company logo and link on conference website through June 30, 2026
  • Company logo and link on WVSCA website through June 30, 2026
  • Company logo, link, and description in conference app through November 30, 2026
EXHIBIT ONLY & ADD-ONS
Through
12/19/25
After
12/19/25
Exhibit Table Only
  • 6 foot table and two chairs
  • Two days of exhibiting
  • One (1) exhibit staff registration
  • Listing as exhibitor on conference website and in conference app

$500

$600
Electricity to Table

$200

$200
Additional Exhibit Staff Registration
  • Sponsors ($1,000 and above) may purchase up to two additional registrations (two registrations are included in each sponsorship package)
  • Exhibit Only may purchase up to three additional registrations

$200

$200

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